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How We Work

Board of Directors
Consensus-Based Decision Making
Strategic Planning

The Board of Directors (BD) manages or supervises the management of the financial, administrative and organizational activities and affairs of YCSRR. The Directors are members of YCSRR and get elected by the broad membership at the Annual General Meeting (AGM). The BD is accountable to YCSRR’s members, employees, partners and funders.

The BD meets in-person three times a year:

  1. After every election and after the AGM;
  2. Approximately six months after the AGM, to monitor and evaluate progress, and look for possibilities to improve;
  3. Before every AGM to prepare handover for the new elected BD and to evaluate the year. 

Once a month, the BD meets via videocalls. The agendas are usually divided in the following topics: membership, staff and office updates, finance and fundraising, and any other business. We do membership activity levels assessments once every two months, three accountability and transparency surveys at a year and financial statements review per month.

Each Director has specific responsibilities and is pivotal to the organisation. They fulfill the following roles:

  • Chair of the Board: primary facilitator of the BD's decision-making process and monitors that the action plan of the BD is being accomplished. 
  • Vice Chair of the Board:  responsible for finalising and coordinating calls for Letters of Interest to opportunities given to YC members and leads the development and monitoring of the organizational policies and procedures.
  • Treasurer: responsible for monitoring the assets and financial health of the YCSRR, and for presenting the financial statements to the BD and the general membership. The Treasurer also participates in the planning and development of the annual budget and monitors that financial records are accurate, complete and properly filed.
  • Secretary: responsible for making/compiling the minutes of the YCSRR Annual General Meetings and BD meetings.
  • Development Liaison: primarily person on the BD responsible for the organization’s funding and partnerships. The Development Liaison works closely with the Executive Coordinator to network and find potential partners, meet with potential and current funders, write grant applications, and secure the future of YC through procurement of funds.
  • Strategic Planning Liaison: responsible for the design, implementation, monitoring and evaluation of the strategic plan (SP) and working group’s annual work plans.
  • Staff Liaison: responsible to support staff hiring and exit, review the contracts and Terms of Reference of the staff every year with the BD’s input, leads the Executive Coordinator’s evaluation and follows up on YCSRR’s employees needs.

Contact the Board of Directors:

Consensus is a participatory means of group decision-making. In consensus decision-making, making the decision itself is not necessarily the main goal, as a "majority rules" approach is likely the speediest way to make decisions and move the agenda forward. At the Youth Coalition, our approach to consensus is based on the principle that every voice is worth hearing, and every concern is justified. If a proposal makes a few people, even one person, deeply unhappy - then a consensus approach recognizes that there is a valid reason for that unhappiness, and if the group ignores this, they are likely to make a mistake.

In consensus decision making, the input and ideas of all meeting participants are gathered and synthesized to arrive at a final decision acceptable to all members of the group. Consensus does not mean that everyone thinks that the decision made is necessarily the best one possible; consensus means that in coming to that decision, no one felt that their position on the matter was misunderstood or not given a proper hearing. It further means that while everyone might not agree fully with the decision, they are ready to continue supporting and working for the Organisation.

Why use consensus? There are many benefits to operating by consensus decision-making:

  • Consensus definitely takes longer than an arbitrary decision, but the decision is usually more meaningful and assures follow-through on implementing decisions. Decisions made by consensus generally stick, which can save a lot of time in the long run.
  • When each individual shares in the decision of the group, then all have a greater commitment to implement the group’s decisions. People generally feel more ownership over a decision when it is made by consensus.
  • Consensus increases group strength by decentralizing authority, and allowing more people in the group to take on leadership roles.
  • Consensus stresses the process of cooperative development of a decision and the active search for common ground rather than differences.
  • When a decision is not favourable to the whole group, time is often taken to find creative (and often better) solutions.

The YCSRR strongly believes in the Sexual and Reproductive Health and Rights (SRHR), Meaningful Youth Participation (MYP) and Social Justice of young people. 

The YCSRR uses a mandate driven approach in the execution of its functions. Under this approach, the organisation is divided into five working groups, each led by two co-chairs. Below is more information on each of these five working groups. 

Organizational Development

As an organization that is primarily led by volunteers, organizational sustainability is an essential factor in our long term strategy. We aim to increase organizational development, sustainability and efficiency by improving membership leadership, organizational management skills, and by increasing institutional legitimacy. Under this working group, there are four other committees: Strategic Planning Committee, Communications’ Committee, Membership Committee and Fundraising Committee. 

International Advocacy

In order to elevate the voices of young people, the YCSRR operates in international, national and regional advocacy arena's, including during the United Nations political processes. The working group aims to ensure that young people participate in international and regional meetings and conferences to advocate for the adoption of language and policies aimed at increasing access of young people to youth-friendly SRHR information, education and services worldwide. 

Capacity strengthening

As a youth organization, capacity strengthening is at the core of our strategy. The working group works to strengthen the capacity of young people and youth-led organisations to use evidence to develop advocacy plans, communicate with decision-makers, and leverage existing accountability mechanisms to advance SRHR within the SDG framework.

The YCSRR is a platform for learning, both on a personal and a professional level. The organisation believes in facilitating safe spaces, in which young people can acquire/develop advocacy skills free of stigma and discrimination. The YCSRR trains young people to become effective SRR advocates and strong leaders in their communities and makes a special effort to hold trainings in regions where young people are typically under-represented in decision-making processes.

Thought Leadership

As a leader in youth SRR advocacy and youth participation, the YCSRR aims to be a resource for young people, policy-makers and others working in the field of SRHR. The organisation uses publications, newsletters, website, social media and electronic distribution lists to raise awareness on SRR issues and share youth-friendly advocacy tools with other advocates.  It also creates change through grass-root organising, alliance building among diverse constituencies and stakeholders, and builds networks of allies around shared visions. This working group creates and curates meaningful youth-friendly knowledge on SRHR for YCSRR and its partners to aid advocacy efforts. 

Projects

This working group works on projects the organisation is engaged in. It also works on securing project funding, expanding partnerships working on projects and ensuring the organisation pursues ethical project funding and takes a participatory approach to project work in respective settings. For more information on projects, please refer to the Projects page.

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